Privacy notice for the Hong Kong Advisory Panel

Migration Yorkshire leads on the Hong Kong Welcome Programme in Yorkshire and Humber and hosts the Hong Kong hub. We are also coordinate the Yorkshire and Humber Hong Kong Advisory Panel made up of individuals from Hong Kong, who have arrived in the region via the British National Oversees (BNO) visa route.  

This notice explains how we will handle the personal data HKAP members give us during their membership of the Panel. 
 

Our purposes for collecting your personal data  

• So we can administer the Panel 

• So we can process expenses payments 

How we will look after your data 

We will store your personal data securely and handle it in line with UK data protection legislation. We won’t share this data with anyone outside Migration Yorkshire, or with other organisations, unless you agree for us to do so after you have joined the Panel. 

How long we will keep your data 

We will keep your data on record to use for administrative purposes while you are a member of HKAP, after your involvement we will keep your data on record for 12 months, then delete.   

If you claim expenses from Migration Yorkshire as part of your membership, we will record: 

• Your full name (as shown on your bank account) 

• Your home address 

• Your mobile number 

• Your email address 

• Your bank details 

We will keep this data on record for general audit purposes for 6 years, because we have a legal obligation to do so under the Local Government Act 2003. 

Our legal basis for processing your personal data 

Our legal basis for processing your personal data is contract under Article 6b of the UK GDPR legislation. As a Panel member, you’ll be contributing to the work of the Panel and also receiving a benefit, so there’s an implied contract between you and us.  

More information about your rights 

Leeds City Council is data controller for Migration Yorkshire because Migration Yorkshire is part of the council. Details of your rights under UK data protection legislation, including details of the council’s Data Protection Officer, your rights as a data subject, and your right to complain to the Information Commissioner’s Office are available from Leeds City Council's 'privacy and data' page 
 

How to contact us 

You can contact the Hong Kong Welcome Programme as follows: 

Email: HK@migrationyorkshire.org.uk 

Phone: 0113 378 8188 

Last updated: 01/08/2025