Privacy Notice for applying to be on the Refugee Advisory Group (RAG)

Migration Yorkshire and the Refugee Council are currently looking for individuals who have come to Yorkshire and Humber under one of the refugee resettlement programmes to be part of the Refugee Advisory Group (RAG). RAG provides the opportunity for members to represent the resettled refugee communities by sharing their expertise based on lived experience.  

This notice explains how Migration Yorkshire will handle the personal data you give us when you apply.  

Our purposes for collecting your personal data  

We will collect some personal data from you, such as your name, your contact details and other information you provide on your application 

To help us process your application and administer your membership 

To help us understand your motivation for being a member of RAG 

How we'll look after your data 

We'll store your personal data securely and handle it in line with UK data protection legislation.  

We will share the data you provide us with the Refugee Council as we administer RAG jointly with them. We won’t share your data with anyone else, unless you give us permission to do so. 

How long we’ll keep your data 

If you’re successful in your application, we will keep your data on record to use for administrative purposes while you are a member of RAG and delete it when you leave the group. 

If you withdraw your application, or you’re not successful, we’ll delete this data once we’ve finished the application process.  

If you ask to go on a waiting list for RAG membership, we’ll keep your data on record for 12 months, then delete it unless you ask us to keep it.   

If you claim expenses from Migration Yorkshire as part of your RAG application or membership, we’ll record your name and your payment details, and your address and we’ll keep this data on record for general audit purposes for 6 years, because we have a legal obligation to do so under the Local Government Act 2003. 

Our legal basis for processing your personal data 

Our legal basis for processing your personal data to manage your RAG application and membership is your explicit consent, under Article 6a of UK GDPR legislation. You have the right to withdraw your consent at any time, and to ask that we delete your data: to do this, please contact us at Migration Yorkshire, using the contact details below. 

More information about your rights 

Leeds City Council is data controller for Migration Yorkshire because Migration Yorkshire is part of the council. Details of your rights under UK data protection legislation, including details of the council’s Data Protection Officer, your rights as a data subject, and your right to complain to the Information Commissioner’s Office are available from Leeds City Council's 'privacy and data' page 

How to contact us 

You can contact Migration Yorkshire as follows: 

Email: admin@migrationyorkshire.org.uk 

Phone: 0113 378 8188